Volunteer Roles
Volunteering
Volunteer at Drupal GovCon
It’s that time folks: Let’s suit up and rock this conference!
We have roles for people who want to help during the conference, before the conference, and after the conference. There are a ton of ways you can support the Drupal GovCon community.
More the merrier: Forward this page to friends and coworkers attending GovCon — volun-tell them
to volunteer with you! #VolunteerDGC
Who We Need
Any questions about your role will be answered here.
Equipment Coordinator Volunteers
Duties
- Ensure event equipment is purchased with the event lead (e.g., adapters, stanchions, etc.).
- Maintain a system to track equipment so nothing is lost or misplaced.
Room Monitor Volunteers
Duties
- Check in at Helpdesk 5–10 minutes before a session starts.
- Take a gender count 15 minutes into the session.
- Turn headcount in to helpdesk.
Accessibility Coordinator Volunteers
Duties
- Attend walkthroughs to ensure the facility is accessible.
- Ensure an ASL translator is available for attendees who need translation services.
- Work with the design team so event maps clearly show accessible routes.
- Coordinate directly with attendees who need accessibility services.
Help Desk Volunteers
Duties
- Go to the registration help desk 5–10 minutes before shift start.
- Answer questions and collect Lost+Found items.
- Be familiar with venue basics (bathrooms, exits, food/beverage stations).
- Know the conference guide and help attendees find session rooms.
Registration Volunteers
Duties
- Check attendees in using the online system.
- Distribute Drupal GovCon badges.
- Provide t-shirt ticket and direct attendees upstairs for t-shirts.
Keynote Volunteers
Duties
- Ensure keynote speakers are in place immediately after arrival.
- Ensure technical equipment is functioning and speakers know how to use it.
- Coordinate with sound booth, if needed (audio/video beyond microphones).
- Ensure mic stands are available for questions.
- Cue keynote with minutes left during keynote session.
Signage Volunteers
Duties
- Be comfortable carrying/lifting moderately heavy items.
- Assemble and place signage throughout the venue as directed.
Scholarship Reviewer Volunteers
Duties
- Review scholarship submissions via Google Forms.
- Attend meetings organized by the Scholarship Lead.
Clean Up Crew Volunteers
Duties
- Remove all signage.
- Ensure exhibit area is broken down (vendors remove their own materials).
Lunch Volunteers
Duties
- No badge, no lunch.
- Stand near food lines and verify badge + confirmation sticker/icon.
- Walk lines to remind attendees about badge requirement + lunch logistics.
- Be courteous but firm; direct issues to the help desk.
Session Reviewer Volunteers
Duties
- Review sessions submitted by speakers in Sessionize.
- Attend meetings organized by the Session Review Lead.
Event Photographer
Duties
- Take candid photos throughout the event.
